Location: Remote

Reports To: Japanese Manager

Job Overview: We are seeking an experienced and proactive Personal Assistant to support a Japanese Manager. This remote role requires exceptional communication skills, advanced proficiency in Excel, and at least 2 years of relevant experience. The ideal candidate will work in alignment with Japan’s time zone, providing high-level administrative support and ensuring smooth operations.

Key Responsibilities:

• Administrative Support: Efficiently manage the manager’s calendar, schedule appointments, coordinate meetings, and arrange travel plans. Prepare and organize documents, reports, and presentations using advanced Excel functionalities.
• Communication: Handle and prioritize emails, phone calls, and other correspondence with professionalism. Act as a liaison between the manager and various stakeholders, ensuring clear and effective communication.
• Data Management: Utilize advanced Excel skills to create, manage, and analyze data spreadsheets. Generate detailed reports and summaries to support decision-making.
• Event Coordination: Organize virtual meetings, coordinate logistics for events, and ensure all details are managed effectively. Assist in planning and executing both professional and personal events.
• Task Management: Provide support with a variety of tasks and projects as needed. Manage and prioritize multiple responsibilities to meet deadlines and ensure efficiency.
• Cultural Sensitivity: Demonstrate an understanding of and respect for Japanese business culture and practices, facilitating smooth interactions and operations.

Qualifications:

• Minimum of 2 years of experience as a Personal Assistant or in a similar administrative role.
• Advanced proficiency in Microsoft Excel
• Excellent verbal and written communication skills in English; proficiency in Japanese is advantageous.
• Proven ability to work independently and manage multiple priorities in a remote work environment.
• Strong organizational skills with attention to detail and accuracy.
• High level of confidentiality and discretion.

Skills:

• Communication: Exceptional interpersonal skills and clarity in both written and verbal communication.
• Excel Expertise: Advanced knowledge of Excel for efficient data management and reporting.
• Time Management: Effective prioritization and time management skills to handle various tasks and meet deadlines.
• Cultural Awareness: Understanding of Japanese business etiquette and practices.
• Problem-Solving: Strong problem-solving skills to address and resolve issues promptly.

Working Conditions:

• Remote position with required working hours aligned with Japan’s time zone (e.g., 9:00 AM to 6:00 PM JST) i.e, 4:30 AM to 1:30 PM IST.
• Must have a reliable internet connection and a suitable home office setup.